Privacy Policy

Introduction

Our website may contain links to third party websites that are not covered by this Privacy Policy. We therefore ask you to review the privacy statements of other websites and applications to understand their information practices.

We have drafted this Privacy Policy to be as clear and concise as possible. Please read it carefully to understand our policies regarding your information and how we will treat it. By using our services or accessing our website, you agree to the collection, use and disclosure of information in accordance with this Privacy Policy. This Privacy Policy may change from time to time and your continued use of the website, or our services is deemed to be acceptance of such changes, so please check periodically for updates.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of our Privacy Policy is deemed to occur upon your first use of our website. If you do not accept and agree with this Privacy Policy, you must stop using our website immediately.

If you have any comments on this Privacy Policy, please email them to info@civilweddings.co.uk Please ensure subject title starts with the words ‘PRIVACY POLICY:’

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• • Company (referred to as either “Civil Weddings”, “We”, “Us” or “Our” in this Agreement) refers to Civil Weddings.
  • Cookies are small files that are placed on Your computer, mobile device, or any other device by a website, containing the details of Your browsing history on that website among its many uses.
  • Country refers to: United Kingdom
  • Device means any device that can access the Service such as a computer, a cell phone or a digital tablet.
  • Personal Data is any information that relates to an identified or identifiable individual.
  • Service refers to the Website.
  • Service Provider means any natural or legal person who processes the data on behalf of Civil Weddings. It refers to third-party companies or individuals employed by Civil Weddings to facilitate the Service, to provide the Service on behalf of Civil Weddings, to perform services related to the Service or to assist Civil Weddings in analysing how the Service is used.
  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
  • Website refers to Civil Weddings, accessible from https://www.civilweddings.co.uk
  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data
While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• • Your full name and surname
  • Your contact information including address, email address and telephone number of you and your partner.
  • Contact information including email address and telephone number of those having specific roles at your ceremony.
  • Usage Data

What we do with this information.
This information is required to enable Us to carry out the contracted service you have chosen, which includes creating and conducting your ceremony, and liaising with others who have a role to play during your ceremony.

We will not send you promotional or marketing emails.

Usage Data
Usage Data is collected automatically when using the Service.

Usage Data may include information such as your Device’s Internet Protocol address (e.g., IP address), browser type, browser version, the pages of Our Service that You visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyse Our Service. The technologies We use may include:

• • Cookies or Browser Cookies. A cookie is a small file placed on your device. You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless You have adjusted your browser setting so that it will refuse Cookies, our Service may use Cookies.
  • Flash Cookies. Certain features of Our Service may use local stored objects (or Flash Cookies) to collect and store information about your preferences or your activity on our Service. Flash Cookies are not managed by the same browser settings as those used for Browser Cookies. For more information on how You can delete Flash Cookies, please read “Where can I change the settings for disabling, or deleting local shared objects?” available at https://helpx.adobe.com/flash-player/kb/disable-local-shared-objects-flash.html#main_Where_can_I_change_the_settings_for_disabling__or_deleting_local_shared_objects
  • Web Beacons. Certain sections of Our Service and Our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit Civil Weddings, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web browser. You can learn more about cookies here: All About Cookies by TermsFeed.

We use both Session and Persistent Cookies for the purposes set out below:

• • Necessary / First-party Cookies / Essential & Non-Essential Cookies
    Type: Session Cookies
    Administered by: Us

Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

• • Cookies Policy / Notice Acceptance Cookies
    Type: Persistent Cookies
    Administered by: Us

Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

• • Functionality Cookies
    Type: Persistent Cookies
    Administered by: Us

Purpose: These Cookies allow us to remember choices You make when You use Our Website. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

For more information about cookies, please refer to our Cookies Policy

Use of Your Personal Data

Civil Weddings may use Personal Data for the following purposes:

• • To provide and maintain our Service, including to monitor the usage of Our Service.
  • For the performance of a contract: the development, compliance and undertaking of the purchase contract for the services You have purchased or of any other contract with Us through the Service.
  • To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products, or contracted services, including the security updates, when necessary or reasonable for their implementation.
  • To manage your requests: To attend and manage your requests to Us.
  • For business transfers: We may use your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
  • For other purposes: We may use your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of Our promotional campaigns and to evaluate and improve our Service, marketing, and your experience.

We may share your personal information in the following situations:

• • With Service Providers: We may share your personal information with Service Providers to monitor and analyse the use of Our Service, to contact You.
  • For business transfers: We may share or transfer your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
  • With business partners: We may share your information with Our business partners to offer You certain products, services, or promotions.
  • With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
  • With your consent: We may disclose your personal information for any other purpose with your consent.

Retention of Your Personal Data

Civil Weddings will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with Our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce Our legal agreements and policies.

Civil Weddings will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at Civil Weddings or Celebrant office bases and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of the UK.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Civil Weddings will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.

Disclosure of Your Personal Data

Business Transactions
If Civil Weddings is involved in a merger, acquisition or asset sale, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement
Under certain circumstances, Civil Weddings may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

General Data Protection Regulations (GDPR)

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

a) Your consent to receive emails, texts, or phone calls from Us. You can remove your consent at any time. You can do this by contacting info@civilweddings.co.uk Please ensure subject title starts with the words ‘CONSENT REMOVAL:’

b) We have a contractual obligation.

c) We will only communicate with You as a direct result of an enquiry from You and for any subsequent business during the development of your ceremony script, up to and including the time of your ceremony.

Post ceremony contact will only be made if You have agreed to share photographs and/or provide a testimonial. We do not send unsolicited marketing email, texts, or phone calls to You.

Other legal requirements

Civil Weddings may disclose your Personal Data in the good faith belief that such action is necessary to:

• • Protect and defend the rights or property of Civil Weddings
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect the personal safety of Users of the Service or the public
  • Protect against legal liability

Security of your Personal Data

The security of your Personal Data is important to Us but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Your Personal Data is retained for 6 months after your ceremony, after which it is deleted from Our computer systems and any paper documents containing Personal Data are shredded in a cross shredder.

Your data protection rights

Civil Weddings would like to make sure you are fully aware of all your data protection rights. Every user is entitled to the following:

• • Your right of access – You have the right to ask Us for copies of your personal information. A small fee may be charged for this service.
  • Your right to rectification – You have the right to ask Us to rectify personal information you think is inaccurate. You also have the right to ask Us to complete information you think is incomplete.
  • Your right to erasure – You have the right to ask Us to erase your personal information in certain circumstances.
  • Your right to restriction of processing – You have the right to ask Us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability – You have the right to ask that We transfer the personal information You gave Us to another organisation, or to You, in certain circumstances.

You are not required to pay any charge for exercising your rights.

Should you require further clarification please refer to Our Data Protection page.

If you wish to make a request, We have one month to respond to You. Please contact us at info@civilweddings.co.uk Please ensure subject title starts with ‘DPA REQUEST:’

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third-party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

Social Media

While we love social media and chatting with You there, we have chosen to only use Facebook and Instagram:

www.facebook.com/civilweddingsuk
www.instagram.com/civilweddingsuk

Don’t forget, however, that everybody can see everything You do there (Our sites are public) so if you want Us to keep your information private, please don’t put anything on these sites which You or your loved ones would like to keep private, whether now or in the future.

If You use certain social media features from within Our website or connect with Us on our social media webpages, the privacy policies of those companies will apply. Please read them carefully before You share your information with Us and others as these companies may have different standards of protection of information than We do.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

How to complain

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

However, We would appreciate the chance to deal with your concerns before You approach the ICO so please contact Us in the first instance at info@civilweddings.co.uk. Please ensure subject title starts with the word ‘COMPLAINT:’.

It is important that the personal data We hold about You is accurate and current. Please keep Us informed if your personal data changes during your relationship with Us.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk